{"id":23113,"date":"2026-09-07T23:16:51","date_gmt":"2026-09-07T21:16:51","guid":{"rendered":"https:\/\/luu.rs\/en\/?p=23113"},"modified":"2026-09-08T23:23:46","modified_gmt":"2026-09-08T21:23:46","slug":"seasonal-paper-product-procurement-how-to-plan-it","status":"publish","type":"post","link":"https:\/\/luu.rs\/en\/seasonal-paper-product-procurement-how-to-plan-it\/","title":{"rendered":"Seasonal paper product procurement: How to plan it?"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/luu.rs\/en\/seasonal-paper-product-procurement-how-to-plan-it\/#Why_does_seasonal_consumption_differ_across_business_facilities\" >Why does seasonal consumption differ across business facilities?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/luu.rs\/en\/seasonal-paper-product-procurement-how-to-plan-it\/#How_does_the_tourist_season_affect_paper_product_procurement\" >How does the tourist season affect paper product procurement?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/luu.rs\/en\/seasonal-paper-product-procurement-how-to-plan-it\/#How_does_annual_leave_affect_consumption_in_offices\" >How does annual leave affect consumption in offices?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/luu.rs\/en\/seasonal-paper-product-procurement-how-to-plan-it\/#How_do_holidays_affect_offices_hotels_and_retail_facilities_differently\" >How do holidays affect offices, hotels and retail facilities differently?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/luu.rs\/en\/seasonal-paper-product-procurement-how-to-plan-it\/#How_far_in_advance_should_you_plan_procurement_before_a_period_of_increased_consumption\" >How far in advance should you plan procurement before a period of increased consumption?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/luu.rs\/en\/seasonal-paper-product-procurement-how-to-plan-it\/#What_should_you_monitor_before_changing_the_order_quantity\" >What should you monitor before changing the order quantity?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/luu.rs\/en\/seasonal-paper-product-procurement-how-to-plan-it\/#How_can_you_avoid_excessive_or_insufficient_seasonal_procurement\" >How can you avoid excessive or insufficient seasonal procurement?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/luu.rs\/en\/seasonal-paper-product-procurement-how-to-plan-it\/#Seasonal_paper_product_procurement_%E2%80%93_FAQ\" >Seasonal paper product procurement &#8211; FAQ<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/luu.rs\/en\/seasonal-paper-product-procurement-how-to-plan-it\/#What_should_you_do_with_stock_after_the_season_ends\" >What should you do with stock after the season ends?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/luu.rs\/en\/seasonal-paper-product-procurement-how-to-plan-it\/#Does_seasonal_procurement_mean_that_you_should_also_change_the_type_of_paper_products\" >Does seasonal procurement mean that you should also change the type of paper products?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/luu.rs\/en\/seasonal-paper-product-procurement-how-to-plan-it\/#How_does_available_storage_space_affect_seasonal_procurement\" >How does available storage space affect seasonal procurement?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/luu.rs\/en\/seasonal-paper-product-procurement-how-to-plan-it\/#How_should_you_plan_seasonal_procurement_for_a_company_with_multiple_locations\" >How should you plan seasonal procurement for a company with multiple locations?<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<p>Seasonal paper product procurement depends on the <strong>type of facility and how the number of users changes throughout the year<\/strong>. The tourist season can increase consumption in hotels and restaurants, while annual leave can simultaneously reduce the number of employees in offices. Holidays, school breaks, events and weather conditions can further change stock requirements.<\/p>\n<p>Therefore, seasonal planning should not rely solely on average monthly consumption. It is more important to consider: <strong>when the facility has more or fewer users, how long the change lasts and which products experience the highest consumption during that period.<\/strong><\/p>\n<p>According to <a href=\"https:\/\/ec.europa.eu\/eurostat\/statistics-explained\/index.php?title=Seasonality_in_the_tourist_accommodation_sector\">Eurostat<\/a> data, July and August accounted for 31% of all overnight stays in EU tourist accommodation during 2025. Strongly seasonal markets recorded a significantly higher concentration. In Croatia, these two months accounted for 54.5% of annual overnight stays.<\/p>\n<p>Besides timing, it is also important to determine which paper products to purchase for each type of facility. You can read more about this topic on our blog: <a href=\"https:\/\/luu.rs\/en\/paper-products-a-complete-guide-to-types-systems-and-applications\/\">Paper products: A complete guide to types, systems and applications<\/a>.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Why_does_seasonal_consumption_differ_across_business_facilities\"><\/span>Why does seasonal consumption differ across business facilities?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The same time of year can affect different facilities in completely different ways. While the number of users increases in one facility, it decreases in another. Therefore, procurement should follow the actual usage pattern of the premises rather than the calendar alone.<\/p>\n<div class=\"table-luu\">\n<table class=\"luu-table\">\n<tbody>\n<tr>\n<td><strong>Type of facility<\/strong><\/td>\n<td><strong>Period of potentially higher consumption<\/strong><\/td>\n<td><strong>Period of potentially lower consumption<\/strong><\/td>\n<td><strong>Main factor behind the change<\/strong><\/td>\n<\/tr>\n<tr>\n<td><strong>Hotels and tourist accommodation<\/strong><\/td>\n<td>Tourist season, holidays, events<\/td>\n<td>Off-season periods<\/td>\n<td>Occupancy and number of overnight stays<\/td>\n<\/tr>\n<tr>\n<td><strong>Restaurants and caf\u00e9s<\/strong><\/td>\n<td>Tourist season, holidays, weekends, events<\/td>\n<td>Depends on the location and concept<\/td>\n<td>Number of guests and table turnover<\/td>\n<\/tr>\n<tr>\n<td><strong>Offices and commercial buildings<\/strong><\/td>\n<td>Periods of full employee attendance<\/td>\n<td>Summer holidays, public holidays, company-wide holidays<\/td>\n<td>Number of employees present in the facility<\/td>\n<\/tr>\n<tr>\n<td><strong>Shopping centres<\/strong><\/td>\n<td>Pre-holiday periods, weekends, seasonal promotions<\/td>\n<td>Periods with fewer visitors<\/td>\n<td>Number of visitors<\/td>\n<\/tr>\n<tr>\n<td><strong>Banks and branches<\/strong><\/td>\n<td>Regular working periods and high-traffic days<\/td>\n<td>Public holidays and non-working days<\/td>\n<td>Number of employees and customers<\/td>\n<\/tr>\n<tr>\n<td><strong>Schools and educational institutions<\/strong><\/td>\n<td>School term<\/td>\n<td>Summer, winter and other school holidays<\/td>\n<td>Number of students and employees<\/td>\n<\/tr>\n<tr>\n<td><strong>Conference and event venues<\/strong><\/td>\n<td>Trade fairs, conferences and events<\/td>\n<td>Periods without scheduled events<\/td>\n<td>Event calendar<\/td>\n<\/tr>\n<tr>\n<td><strong>Industrial facilities<\/strong><\/td>\n<td>Periods of full production<\/td>\n<td>Company-wide holidays or planned shutdowns<\/td>\n<td>Number of shifts and employees<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"How_does_the_tourist_season_affect_paper_product_procurement\"><\/span>How does the tourist season affect paper product procurement?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The tourist season primarily increases demand for <a href=\"https:\/\/luu.rs\/en\/product-category\/paper-products\/\">paper products<\/a> in facilities whose business volume depends on the number of guests: <strong>hotels, apartment complexes, restaurants, caf\u00e9s, tourist centres and facilities at popular destinations<\/strong>. Higher occupancy means more intensive use of toilets, rooms, communal areas and hospitality zones.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_does_annual_leave_affect_consumption_in_offices\"><\/span>How does annual leave affect consumption in offices?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In offices and commercial buildings, annual leave can have the <strong>opposite effect to the tourist season<\/strong>. During July and August, fewer employees may be present in the facility, which reduces the use of toilets, kitchens, kitchenettes and other communal areas.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_do_holidays_affect_offices_hotels_and_retail_facilities_differently\"><\/span>How do holidays affect offices, hotels and retail facilities differently?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A holiday does not automatically lead to higher consumption. Its effect depends on the facility\u2019s function. <strong>Offices and bank branches may consume less due to non-working days, while hotels, restaurants, shopping centres and certain tourist facilities may receive more visitors before or during holidays.<\/strong><\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_far_in_advance_should_you_plan_procurement_before_a_period_of_increased_consumption\"><\/span>How far in advance should you plan procurement before a period of increased consumption?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Planning should begin before the expected increase in <a href=\"https:\/\/luu.rs\/en\/product-category\/paper-products\/toilet-paper\/\">toilet paper<\/a> and <a href=\"https:\/\/luu.rs\/en\/product-category\/paper-products\/paper-towels\/\">paper towel <\/a>\u00a0consumption actually occurs. The required lead time depends on the quantity, available storage space, delivery schedule and agreement with the supplier, so no universal timeframe applies to every facility.<\/p>\n<p>A more practical approach involves defining the <strong>expected start of the period of increased consumption, the required safety stock and the reorder point<\/strong> in advance. This approach allows the facility to respond before consumption increases.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"What_should_you_monitor_before_changing_the_order_quantity\"><\/span>What should you monitor before changing the order quantity?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Before increasing or reducing the order quantity, you should consider several indicators together. The season alone cannot show how much paper a facility will need.<\/p>\n<p>The most useful data include:<\/p>\n<ul>\n<li>consumption during the same period in the previous year<\/li>\n<li>current stock levels<\/li>\n<li>expected number of guests, visitors or employees present<\/li>\n<li>calendar of holidays, annual leave and company-wide breaks<\/li>\n<li>reservations, events or planned conferences<\/li>\n<li>number of active shifts<\/li>\n<li>supplier delivery schedules and lead times<\/li>\n<li>available storage space<\/li>\n<\/ul>\n<p>These data provide a more realistic basis for planning than average monthly consumption.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_can_you_avoid_excessive_or_insufficient_seasonal_procurement\"><\/span>How can you avoid excessive or insufficient seasonal procurement?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Excessive procurement occupies storage space and ties up funds in inventory, while insufficient quantities increase the risk of emergency restocking. Facilities can achieve balance by adjusting orders to expected consumption and keeping a certain level of safety stock available for unforeseen changes.<\/p>\n<p>It is particularly important to distinguish between a <strong>short-term surge<\/strong>, such as a holiday weekend or event, and a <strong>longer seasonal change<\/strong>, such as the summer tourist season or a period of annual leave lasting several weeks.<\/p>\n<p>A <a href=\"https:\/\/luu.rs\/en\"><strong>reliable supplier<\/strong><\/a> also plays an important role by coordinating quantities and delivery times with the facility\u2019s actual needs. This reduces the need to build up large stocks in advance, while the facility receives paper products in the agreed quantity and at the right time.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-23114\" src=\"https:\/\/luu.rs\/en\/wp-content\/uploads\/2026\/09\/Seasonal-paper-product-procurement-1.webp\" alt=\"Seasonal paper product procurement - Paper product delivery - Luu\" width=\"1000\" height=\"667\" srcset=\"https:\/\/luu.rs\/en\/wp-content\/uploads\/2026\/09\/Seasonal-paper-product-procurement-1.webp 1000w, https:\/\/luu.rs\/en\/wp-content\/uploads\/2026\/09\/Seasonal-paper-product-procurement-1-300x200.webp 300w, https:\/\/luu.rs\/en\/wp-content\/uploads\/2026\/09\/Seasonal-paper-product-procurement-1-768x512.webp 768w, https:\/\/luu.rs\/en\/wp-content\/uploads\/2026\/09\/Seasonal-paper-product-procurement-1-500x334.webp 500w, https:\/\/luu.rs\/en\/wp-content\/uploads\/2026\/09\/Seasonal-paper-product-procurement-1-800x534.webp 800w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Seasonal_paper_product_procurement_%E2%80%93_FAQ\"><\/span>Seasonal paper product procurement &#8211; FAQ<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"What_should_you_do_with_stock_after_the_season_ends\"><\/span>What should you do with stock after the season ends?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>You should include the remaining quantities in the next procurement calculation instead of automatically repeating the previous order. Store paper products under suitable conditions and protect them from moisture and other factors that may affect product quality.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Does_seasonal_procurement_mean_that_you_should_also_change_the_type_of_paper_products\"><\/span>Does seasonal procurement mean that you should also change the type of paper products?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Not necessarily. Seasonal changes most often affect the required quantities and restocking schedule, while dispensers, the purpose of the premises and the facility\u2019s requirements primarily determine the type of paper products. Consider changing products when the consumption system, equipment or use of the premises changes.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_does_available_storage_space_affect_seasonal_procurement\"><\/span>How does available storage space affect seasonal procurement?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>A facility with limited storage space does not need to receive the entire seasonal quantity at once. Multiple deliveries can keep stock levels aligned with the facility\u2019s needs without occupying unnecessary space. Planning should also consider the conditions in which the facility stores paper products.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_should_you_plan_seasonal_procurement_for_a_company_with_multiple_locations\"><\/span>How should you plan seasonal procurement for a company with multiple locations?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>You should assess each location according to its actual consumption and usage patterns. Branches in tourist, commercial or residential areas may not follow the same consumption pattern, even when they use the same products. A company can therefore centralise procurement while determining delivery quantities and schedules for each location.<\/p>\n<p>Seasonal procurement does not simply mean increasing stock before a period of higher traffic. It means adjusting stock to the facility\u2019s actual rhythm throughout the year. If you want to align delivery quantities and schedules with your facility\u2019s needs, <a href=\"https:\/\/luu.rs\/en\/contact\/\"><strong>we can create a procurement plan together<\/strong><\/a>.<\/p>\n<p><strong>About the author:<\/strong><\/p>\n<p>Milja Toni\u0107 &#8211; SEO Content Strategist &amp; Copywriter<\/p>\n<p>Milja Toni\u0107 is an SEO Content Strategist and Copywriter at LUU. She works with the sales and technical teams to create content about professional paper products, dispensers and hygiene management in business facilities.<\/p>\n<p><a href=\"https:\/\/www.linkedin.com\/in\/milja-toni%C4%87\/\"><strong>linkedin.com\/in\/milja-tonic<\/strong><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Seasonal paper product procurement depends on the type of facility and how the number of users changes throughout the year. The tourist season can increase consumption in hotels and restaurants, while annual leave can simultaneously reduce the number of employees in offices. Holidays, school breaks, events and weather conditions can further change stock requirements. Therefore, [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":23115,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[1],"tags":[1103,1055,2392,2427,1099,1201,2406,1202,1102],"class_list":["post-23113","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-paper-products","tag-hand-towels","tag-luu","tag-paper-goods","tag-paper-product-procurement","tag-paper-products","tag-paper-towel","tag-paper-towel-rolls","tag-paper-towels","tag-toilet-paper"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Seasonal paper product procurement: How to plan it? || Luu<\/title>\n<meta name=\"description\" content=\"Seasonal paper product procurement - How can you plan procurement during the tourist season, holidays and annual leave? 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